Vollezy

Clear responsibilities. Shared knowledge. Stronger continuity.

Riverside Community Association Organisation workspace

Riverside Community Association

Your People

See who helps and what they do.

Vollezy connects the organisation and its Vollies through WhatsApp, without giving volunteers another app or inbox to manage.

2 Add Vollies

Bring your people together

Add one person or a volunteer list

Messy is fine

Add the people who help, then record what each person has agreed to look after, cover or learn.

Add one Vollie

Add a person who has agreed to help Riverside Community Association.

Add a volunteer list

Paste names and useful notes. Vollezy will turn them into draft records for you to check.

Keep the conversation. Record the agreement. A Vollie does not silently give themselves a Responsibility. Record what the organisation and the Vollie have agreed.
4 Connections

The connection between the organisation and its Vollies

Connections

Vollezy helps authorised admins start the right conversation with the right Vollies through WhatsApp.

WhatsApp is the connection

Vollies receive organisation requests through the WhatsApp tool they already know. They do not need another inbox or messaging app just to stay connected with the organisation.

Authorised admins only

Check the connection

WhatsApp checker

Confirm whether each Vollie has a WhatsApp account linked to their recorded mobile number.

0 confirmed

Loading Vollies…

1 Choose the Vollie

Select one person or the relevant group.

2 Choose the reason

Ask about an organisation Responsibility, cover, learning or a handover.

3 Preview the message

Check exactly what the Vollie will receive.

4 Send through WhatsApp

Start the conversation through the existing connection.

5 Record the outcome

Save what the organisation and Vollie agreed.

Start a conversation

Choose the Vollie and the reason for contact. The preview updates before anything is sent.

Choose a Vollie to see their recorded mobile and WhatsApp status.

WhatsApp message preview

The admin sees the message before it is sent.

Riverside Community Association

Choose a Vollie to preview the message.

Open the Vollezy link to see the relevant Responsibility and respond.

Sent by an authorised Riverside Community Association admin

What Connections does

  • Helps an authorised admin contact the right Vollie
  • Starts a clear conversation through WhatsApp
  • Explains why the organisation is contacting the Vollie
  • Links the Vollie back to the relevant Vollezy record
  • Records the agreed outcome afterwards

What Connections does not do

  • It does not replace WhatsApp
  • It does not create another inbox
  • It does not read private WhatsApp conversations
  • It does not store the private conversation
  • It does not allow every user to message every Vollie
Controlled by an authorised admin The admin chooses the Vollie, the reason for contact and the message that is sent. Vollezy starts the right conversation through WhatsApp and records the agreed outcome—not the private conversation.
5 Conversations

Useful conversations for the organisation

Conversations

Vollezy automatically raises useful conversations from the organisation Responsibilities, people and continuity gaps already recorded.

Vollezy raises the prompt. People have the conversation. Record the outcome so the organisation knows what was discussed, what was agreed and whether the Responsibility record has been updated.
6 History

What changed and who helped

History

Keep the useful story of new Vollies, changed Responsibilities, cover, learning, handovers and people stepping away.